The Administrative Assistant is expected to exercise full compliance of administrative activities in line with UNDP provisions, rules and regulations, policies and strategies in relation to day-to-day office management support such as procurement, recruitment, logistics, asset management, office maintenance, internal/external coordination, and administrative report preparation to ensure the implementation of effective internal control systems. Summary of Key Functions includes: To provide effective administrative and operational support to the designated UNDP project, provide support to knowledge building and knowledge sharing in the project and in the Climate Action Programme Team, ensure correctness and accuracy in matters of administrative and operational quality assurance and compliance, following both government and UNDP prevailing rules and regulations, Function as liaison between the PMU and the UNDP Regional Team in support of PMU operation.
Working with us
UNDP believes that an inclusive culture attracts the best talent. Our diverse workforce delivers effectively by tapping into different perspectives, experiences, knowledge and approaches. We are leveraging our workforce’s potential, and achieving greater organizational excellence. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. UNDP Passionate applicants should send their recent CV and cover letter accordingly. All applications will be treated with the strictest confidence.
| Hire someone | |
| UNDP | |
| Full-time | |
| Negotiable |
+3years
Education:
Minimum Bachelor’s degree holder in any Business Administration/ Accountancy, Communication, or other social science courses.
Experience:
• At least 3 years relevant working experience with a corporate organization or foreign aided projects or international development or organizations.
• Computer proficiency in MS Office (Word, Excel and PowerPoint) and other common software is a prerequisite.
• Basic knowledge in procurement, petty cash handling, logistics supports, and filing systems are basic requirements.
• Knowledge of UNDP project implementation procedures, including reporting and monitoring is preferable.
Language Requirements:
• Fluency in English both oral and written, is required;
• Working knowledge of another UN official language is an asset but not a requirement.
Competencies
Innovation - Ability to make new and useful ideas work. Adapts deliverables to meet client needs.
Leadership - Ability to persuade others to follow. Proactively seeks and recognizes contributions of others.
People Management - Ability to improve performance and satisfaction. Appropriately involves team in different stages of work and decision-making.
Communication - Ability to listen, adapt, persuade, and transform. Expresses information and views with adaptive reasoning and appreciation for complexity and variation.
Delivery - Ability to get things done while exercising good judgement. Takes responsibility for addressing critical situations and delivering core values.
Service Delivery Coordination- Ability to coordinate and deliver services in line with service level agreements and standards of excellence in UNDP.
Office Administration- Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs.
HR/Finance Interface- Provide support to HR Finance Interface including position management, chart of accounts, certification of financial resources for position extension, creation, etc.
Quality Assurance- Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled.
4years
UNDP works in more than 170 countries and territories, helping to achieve the eradication of poverty and the reduction of inequalities and exclusion. We help countries develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results. Integrity upholds the professionalism of UNDP staff; it is the backbone of efficiency. Our staff exhibits Professionalism by demonstrating competence in their areas of expertise, commitment and pride in their work. Diversity is one of the defining features of the United Nations and the Organization recognizes that the diversity of its staff is an asset in tackling its complex tasks; these are UNDP Values. We are individually and collectively responsible for nurturing and promoting an organizational culture of ethics and integrity where we respect and uphold the organization’s values, and where staff are empowered and motivated to deliver sustainable development results. We continuously seek and recruit people who are fair, impartial and honest. We value dynamic and adaptable persons who are not afraid to think creatively and are proactive, flexible and responsive.
